The organization of your data protection strategy is vital to ensure you’re in compliance with the best practices and regulations. Implementing a why VDRs used for document storage solid plan in place builds trust between employees and customers, while helping you avoid costly fines for noncompliance.
A solid data security plan begins with an exhaustive inventory of the information within your organization. This allows you to categorize information by kind, location and accessibility. For instance, certain kinds of information are more sensitive than others for example, personal health information (PHI) and credit card or financial details. Then, you can prioritize security measures according to the sensitivity and criticality of the information.
Find out the employees who have access. This includes staff members at branch offices, contractors that help assist in the operation of your network, as employees who work remotely and utilize devices such as digital copiers, scanners for inventory and smartphones. Think about restricting their access to the minimum required for their job duties like keeping credit card information of customers on file whenever it is necessary.
Make sure that your facilities are equipped with cameras with motion sensors and night vision, which can identify unauthorized entrants entering archives, file servers or backups. This can be helpful in stopping people who are taking photos of monitors and whiteboards containing sensitive information. It can also help identify employees who have not properly closed their accounts.
It is also essential to communicate your company’s policies, procedures and company values effectively. Help your employees recognize security threats like phishing scams targeting passwords and encourage them to report suspicious activity.
